1) Purchase Order Number (if PO number is not used and # would work such as encumbrance number or invoice number)
2) Purchase Date
3) Purchase Amount
4) Line Item Quantity
5) Line Item Description
6) Vendor Name
7) Department/School Name or Code (if using a code we request an additional report that gives the department name associated with the code).
Please be advised, Govly is not requesting a list of individuals or contact information. We are only seeking public information under the law.
If there is a way to download the data from a public transparency website (MyGov or Board Docs) please let us know so we do not burden you with future requests.
Responsive to this request, the following resources contain purchasing information for the school system and can be searched publicly:
• The Board of Education of Howard County awards contracts over $50,000 regularly through Bids and Contracts Reports: https://hcpss-org.community.diligentoneplatform.com/document/3fe24fa7-8462-40ee-8cad-b7641d2c6dfc/ - this is an example of the most recent one, and there is typically one per meeting of the Board found on Board Docs: https://hcpss-org.community.diligentoneplatform.com/Portal/Default.aspx.
• Contracts between $25,000 and $50,000 are reported quarterly: https://hcpss-org.community.diligentoneplatform.com/document/35806/?modified=1785240989000 – this is an example of the most recent report.
• A public contracts database was also recently adopted by the school system: https://hcpss.bonfirehub.com/portal/?tab=openOpportunities.
• Outside of contracts, total yearly payments by vendor over a threshold of $25,000 are also reported on this website: https://www.hcpss.org/f/vendors/index.html.