Requestor
Woo Park
Organization/Agency
The Data Branch
Requested Information
The Data Branch is hereby submitting a public records request to your entity for fleet management contract and operational data.
Requested Details
We are requesting confirmation of whether your entity currently contracts with any fleet management software provider, and if so, a copy of the most recent signed contract or agreement.
Specifically, we seek:
Contract Information:
Copy of the latest contract with your current fleet management software provider
Contract expiration date
Names of software platforms and systems used in your technical stack (e.g., vehicle tracking systems, maintenance management software, fuel card systems, telematics platforms)
Fleet Size Confirmation:
Total number of vehicles currently in your fleet
If you work with any fleet management provider:
Please share a copy of the signed contract or agreement
Confirm the contract expiration date
List the software platforms currently deployed
If you do not currently use fleet management software:
Please confirm that in your response
Requested Details
We are requesting confirmation of whether your entity currently contracts with any fleet management software provider, and if so, a copy of the most recent signed contract or agreement.
Specifically, we seek:
Contract Information:
Copy of the latest contract with your current fleet management software provider
Contract expiration date
Names of software platforms and systems used in your technical stack (e.g., vehicle tracking systems, maintenance management software, fuel card systems, telematics platforms)
Fleet Size Confirmation:
Total number of vehicles currently in your fleet
If you work with any fleet management provider:
Please share a copy of the signed contract or agreement
Confirm the contract expiration date
List the software platforms currently deployed
If you do not currently use fleet management software:
Please confirm that in your response
Date Received
Status
Complete
Response Notes
Responsive to this request, information previously provided on a contract with Asset Essentials encompasses the software we use for fleet management:
• Asset Essential through Brightly (formally SchoolDude) = 107.23.B1 Facility Management Software: https://go.boarddocs.com/mabe/hcpssmd/Board.nsf/files/CRXMSV5C9484/$file/05%2025%202023%20Bids%20and%20Contracts%20BR.pdf (see PS-10).
o The above had a modification in May 2024: https://go.boarddocs.com/mabe/hcpssmd/Board.nsf/files/D5JNSN6143F9/$file/5.23.2024%20Bids%20and%20Contracts%20Agenda%20BR%20(2).pdf (see PS-11); and August 2025: https://go.boarddocs.com/mabe/hcpssmd/Board.nsf/files/DKJH2Y4672D3/$file/08%2021%202025%20Bids%20and%20Contracts%20BR.pdf (see PS-01).