HCPSS MPIA Request #2018-338

Requested Information
I am requesting a copy of all FY2017 invoices or other forms for products, services, equipment, materials, etc. for which there was no approval from the Procurement Office, but payments were made.
Responsive Documents
Payments made during FY2017 (beginning August 2016 when Workday went live that year) where no PO was issued by the Purchasing Office. Our Finance Office was unable to identify specific spend categories/types where relation to a payee’s name (Supplier) may reveal individual student information under the Family Educational Rights and Privacy Act of 1974 (FERPA) and MPIA GP § 4-313, and/or personal financial information under MPIA GP § 4-336. Therefore, we have removed all Supplier names from the attached document. Release of Supplier names would only be possible after review of the circumstances behind each individual payment for the more than 9,000 entries. Please note, the absence of a PO does not mean the individual payment did not come through an approval process of some type, whether for instance a contract handled by Purchasing with automatic payments or a credit card purchase that is signed off on by Purchasing or other approval authorities.

*Some request language is summarized to include the requester's specific document requests and legally protected information (such as personally identifiable information of a student) or personal, defamatory and malicious content removed at the discretion of the school system.

**Responses containing legally protected information available only to the person of interest are omitted from the above report.

***Howard County Public Schools reserves the right to remove erroneous or outdated documents from this site.