HCPSS MPIA Request #2020-205

Requested Information
I am requesting the following numbers for the last 5 full school years:
General education teachers hired after the first day of school
General education teachers who left HCPSS after the first day of school
General education students who enrolled after the first day of school
Special education teachers hired after the first day of school
Special education teachers who left HCPSS after the first day of school
Special education students who enrolled after the first day of school
Date Received
Status
Complete
Response Notes

Responsive to this request, no existing report is able to identify special education students who enrolled after the first day of school. Please note, under the MPIA process, and as advised in the Fourteenth Edition of the Maryland Public Information Act Manual created by Maryland’s Office of the Attorney General, an agency is only obligated to produce existing records and is not required to generate new data or summarize data. In order to extract enrollment date, special education status and the correlation to the date a student received an IEP from the HCPSS reporting system, a new query would have to be programmed. Per the MPIA GP § 4-205(c)(4)(iii), an agency is not required to program a new record if the type of data extraction requested is outside its normal course of business. Additionally, as staff began using the current employee data system during SY16, data from that and prior years do not reflect positions at the time of hire and is therefore not available to report in a similar manner.

Responsive Documents
Counts of students who had a system enrollment date after the first day of school for that year. Please note, the count may include duplication where students who left the system also returned during the same school year. Additionally, as staff began using the current student data system in SY16, please note prior data was converted from an old system which may have maintained such counts differently. HCPSS has made substantial efforts to ensure the accuracy of this information; however, data collection and reporting is consistently subject to change. Please be mindful when comparing data as many variances can occur between reports based on date pulled, parameters used, categories included, etc.
Counts of teachers by position type – based on assignment – per school year who were hired after the start of school as well as those who separated during the school year. Please note the parameters as indicated in the record.

*Some request language is summarized to include the requester's specific document requests and legally protected information (such as personally identifiable information of a student) or personal, defamatory and malicious content removed at the discretion of the school system.

**Responses containing legally protected information available only to the person of interest are omitted from the above report.

***Howard County Public Schools reserves the right to remove erroneous or outdated documents from this site.