Requested Information
Regarding the Superintendent's message on March 26th, please provide the model of all Chromebooks purchases, their per-unit cost, the cost of the entire order, delivery schedule, and any correspondence at HCPSS regarding the deliberation and eventual decision to purchase these laptops and how they will be employed. Further, if there is any information related to the costs to configure and maintain these devices, please include that as well.
https://news.hcpss.org/news-posts/2020/03/update-march-26-2020/
https://news.hcpss.org/news-posts/2020/03/update-march-26-2020/
Date Received
Status
Complete
Response Notes
Response to this request the following links contain available records:
- The total purchase cost of the Chromebooks can be found in the Bids and Contracts Board report from April 7, 2020 (see PC-54): https://go.boarddocs.com/mabe/hcpssmd/Board.nsf/files/BNAQ836801E7/$file/04%2007%202020%20Bids%20%26%20Contracts%20BR.pdf.
- Discussion of the background behind this purchase can also be found under the video link within this agenda item: http://go.boarddocs.com/mabe/hcpssmd/Board.nsf/goto?open&id=BN9HZS4AF739.
For reference, additional discussion regarding the Chromebook purchase as part of a budget report can be found under the video link within the April 16, 2020, Board of Education meeting: http://go.boarddocs.com/mabe/hcpssmd/Board.nsf/goto?open&id=BNER5T681B9A.
Below are further details of the purchase as provided by Information Technology staff:
- Model of all Chromebooks purchases
- Acer R752T (see specification sheet recently released under MPA 2020-371)
- Per-unit cost
- $383.25
- Chromebook $280
- Set-up & White Glove Service $14.75
- 3-Year extended warranty $64
- Google Management License $24.50
- $383.25
- Cost of the entire order
Chromebooks
$5,365,500
Carts
$418,488
Total
$5,783,988
- Delivery schedule
- Approx. 3,000 devices are delivered
- Approx. 11,000 will be delivered by end of April
- Information related to the costs to configure and maintain these devices
- $14.95 per device to unboxing the device, inspecting for physical damage or blemishes, replacing any defective components, updating the device to the newest Chrome OS stable-channel release version, enrolling the device in HCPSS domain, validating the device for enrollment, verifying the fetch of the Wi-Fi network device policy, ensuring quality control of the configurations, re-boxing for shipment and asset tagging and shipping the device.
- $64 per device - 3 Year extended warranty.
Additional clarification would be needed to continue request related to correspondence.