Requestor
Dhruvi Mirani
Requested Information
1. In June 2020, HCPSS distributed surveys to parents and students at different grade levels, seeking feedback on distance learning and preparations for the 2020-21 school year. These surveys closed on July 1. I am requesting the full responses of all of these surveys. Respondent names and contact information can be redacted as needed. Please do not aggregate the data, instead leave each survey's results in raw spreadsheet format, as Google Forms exports.
2. Please provide copies of all emails sent to fall-input@hcpss.org on or before July 6, 2020. Sender names and contact information can be redacted as needed.
3. On June 16, the Superintendent told the Board of Education that the Recovery Plan Stakeholder Group would conclude work on July 6. Please provide all documents generated by members of this group from the time that members were selected to the present.
4. On June 16, the Superintendent told the Board of Education that the Recovery Plan Stakeholder Group would conclude work on July 6. Please provide all communications to/from/between members of this group from the time that members were selected to the present.
5. Please provide a copy of all communications to/from contact@dhruvi.me and superintendent@hcpss.org.
6. How many students attending HCPSS schools during the 2020-21 school year will be 18 years old on or before November 3, 2020? Please break the number down by the expected school that students will be attending on November 3, 2020. If this request cannot be fulfilled via existing records, please provide a list of the birthdays of every HCPSS student, anonymized.
2. Please provide copies of all emails sent to fall-input@hcpss.org on or before July 6, 2020. Sender names and contact information can be redacted as needed.
3. On June 16, the Superintendent told the Board of Education that the Recovery Plan Stakeholder Group would conclude work on July 6. Please provide all documents generated by members of this group from the time that members were selected to the present.
4. On June 16, the Superintendent told the Board of Education that the Recovery Plan Stakeholder Group would conclude work on July 6. Please provide all communications to/from/between members of this group from the time that members were selected to the present.
5. Please provide a copy of all communications to/from contact@dhruvi.me and superintendent@hcpss.org.
6. How many students attending HCPSS schools during the 2020-21 school year will be 18 years old on or before November 3, 2020? Please break the number down by the expected school that students will be attending on November 3, 2020. If this request cannot be fulfilled via existing records, please provide a list of the birthdays of every HCPSS student, anonymized.
Date Received
Status
Complete
Response Notes
Responsive to this request, and per discussions to narrow to items under #3 and #6, please find the records below.
Responsive Documents
The attached file contains counts by High School enrollment for the 2021 school year of students who will be 18 years old on or before November 3, 2020. Under both the Family Educational Rights and Privacy Act of 1974 (FERPA), which restricts access to student records, and MPIA GP § 4-313, which prevents disclosure of school district records pertaining to individual students, HCPSS must protect against the potential disclosures of personally identifiable information about students. In accordance, HCPSS follows the Maryland State Department of Education and the National Center for Education Statistics’ guidelines for protecting student privacy in public reporting and suppresses the following from responsive records (see also specific suppression techniques contained within the responsive record): populations that fall below 10; percentages that are less than or equal to 5, or greater than or equal to 95; categories directly related to specific student records; and/or information that can reasonably identify an individual student or reveals information from an individual student’s record or could do so when combined with other publicly accessible data. HCPSS has made substantial efforts to ensure the accuracy of this information; however, data collection and reporting is consistently subject to change. Please be mindful when comparing data as many variances can occur between reports based on date pulled, parameters used,
categories included, etc.
categories included, etc.
The attached file contains group-wide instruction and follow-up communications as used by the HCPSS Coordinator to document the proceedings of this group following selection of membership (between June 22, 2020 and July 6, 2020 specifically) along with attachments from those communications between July 1 and July 2, 2020. Further review would be needed to release the remaining attachments during this timeframe. Exemptions within these records include:
Under the Family Educational Rights and Privacy Act of 1974 (FERPA), which restricts access to student records, and MPIA GP § 4-313, which prevents disclosure of school district records pertaining to individual students, we have redacted information that could reveal individual student information from the responsive records.
Under MPIA GP § 4-330, we have redacted sociological information where it has the potential to pose a risk to individual safety or privacy.
Under MPIA GP § 4-338, which requires a custodian to deny inspection of information about the security of an IT system, we have redacted unique meeting identifiers such as login, ID and password information.
Under the Family Educational Rights and Privacy Act of 1974 (FERPA), which restricts access to student records, and MPIA GP § 4-313, which prevents disclosure of school district records pertaining to individual students, we have redacted information that could reveal individual student information from the responsive records.
Under MPIA GP § 4-330, we have redacted sociological information where it has the potential to pose a risk to individual safety or privacy.
Under MPIA GP § 4-338, which requires a custodian to deny inspection of information about the security of an IT system, we have redacted unique meeting identifiers such as login, ID and password information.