HCPSS MPIA Request #2021-029

Steven Keller
Requested Information
I request the written record retention schedule for Board member communication about public issues on personal electronic devices & media (e.g. personal phones, personal online messenger accounts)
Date Received
Response Notes

Responsive to this request, HCPSS Policy 3050 – Records Management: https://www.hcpss.org/policies/3000/3050-records-management/ addresses maintenance, retention and disposition of all HCPSS records. A specific schedule for Board communication on personal devices does not exist. Please note, the policy does not dictate how long an employee must keep certain formats of a record, but rather the content of records dictates their status as active, transitory, temporary, vital, permanent, etc.

*Some request language is summarized to include the requester's specific document requests and legally protected information (such as personally identifiable information of a student) or personal, defamatory and malicious content removed at the discretion of the school system.

**Responses containing legally protected information available only to the person of interest are omitted from the above report.

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