HCPSS MPIA Request #2021-222

Lisa Chatar
Requested Information
SmartProcure is submitting a Public Information Act (PIA) request as defined by Md. Code Ann to the Howard County Public Schools for any and all purchasing records from 01/01/2013 (mm/dd/yyyy) to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable.
The specific information requested from your record keeping system is:
1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number
2. Purchase date
3. Line item details (Detailed description of the purchase)
4. Line item quantity
5. Line item price
6. Vendor ID number, name, address, contact person and their email address
Date Received
Response Notes

Responsive to this request, readily available records can be found through an online database with total annual payments by vendor over a threshold of $25,000 per year: https://www.hcpss.org/f/vendors/index.html. Additionally, we responded to an MPIA request at the start of this school year with a report of all purchase orders going back to FY17, which is the timeframe of use for our current finance system: https://mpia.hcpss.org/requests/2020-420.

*Some request language is summarized to include the requester's specific document requests and legally protected information (such as personally identifiable information of a student) or personal, defamatory and malicious content removed at the discretion of the school system.

**Responses containing legally protected information available only to the person of interest are omitted from the above report.

***Howard County Public Schools reserves the right to remove erroneous or outdated documents from this site.