Inovo AI Solutions LLC is initiating a request Maryland Public Information Act (PIA) for all purchasing records from 07/01/2020 to date for all schools under your jurisdiction.
We seek access to electronic records that can be provided without the necessity for hardcopy duplication, scanning, or any physical handling of documents.
We are interested in the following details for purchases from your record-keeping system for the given period. This data can be quickly exported in a purchase order or vendor history report from the accounting system by your finance team:
• Vendor Number or Vendor ID
• Vendor Name
• Identifier for each purchase, such as purchase order number (PO#) or, alternatively, an invoice or check number
• Purchase Date
• Line item details or description of each purchase
• Line item quantity
• Line item price
The information we are requesting is generally part of council/board meeting packets as "bills" or "vendor payments." If that information is already available on the website, we are happy to capture it from there. Please let us know if that is the case.
Responsive to this request, please find the following publicly available records at the links provided:
• The Board of Education of Howard County awards contracts over $50,000 regularly through Bids and Contracts Reports: https://go.boarddocs.com/mabe/hcpssmd/Board.nsf/files/DD7K7H4E1CE4/$file/01%2030%2025%20Bids%20and%20Contracts%20BR.pdf - this is an example of the most recent one, and there is typically one per meeting of the Board found on Board Docs: https://go.boarddocs.com/mabe/hcpssmd/Board.nsf/Public.
• Contracts between $25,000 and $50,000 are reported quarterly: https://go.boarddocs.com/mabe/hcpssmd/Board.nsf/files/DD8KJ352088B/$file/01%2030
%2025%20Procurement%20Report%20FY%2025%20Q2%20BR.pdf
– this is an example of the most recent one.
• A public contracts database was also recently adopted by the school system: https://hcpss.bonfirehub.com/portal/?tab=openOpportunities.
• Outside of contracts, total yearly payments by vendor over a threshold of $25,000 are also reported on this website: https://www.hcpss.org/f/vendors/index.html
No clarification received to continue response.